UniQ Business

Privacy notice - recruitment

 This Privacy Notice explains how we collect and process your personal data when you apply for a role with us.

1. Who We Are

UniQ Business Oy
PL 123, 00100, Helsinki
Email: info@uniqbusiness.fi

2. What Data We Collect

When you apply for a job via email, we typically collect:

  • Full name

  • Contact details (email, phone number)

  • CV/resume contents (education, work history, skills, etc.)

  • Cover letter or application email

  • Any other information you choose to share (e.g., LinkedIn, portfolio)

We do not request or require sensitive personal data (e.g., national ID, religion, health data, etc.). Please avoid including these unless specifically relevant.

3. Why We Process Your Data

We process your data to:

  • Assess your suitability for the role

  • Communicate with you during the recruitment process

  • Maintain records of recruitment activity

  • (If you consent) Keep your application on file for future opportunities

Legal basis under GDPR:

  • Legitimate interest (for current recruitment)

  • Consent (for storing your CV for future roles)

4. How We Store and Share Your Data

Your application will be stored securely in our email system and internal recruitment folders.
We do not share your data outside of UniQ Business unless:

  • We need to share it with our client (if recruiting on behalf of a client)

  • We are legally obliged to do so

All data is stored within the EU or in accordance with GDPR-compliant safeguards.

5. How Long We Keep Your Data

  • If your application is unsuccessful, we keep your data for 6/12 months

  • If you give consent, we may keep it longer for future roles

  • You can withdraw consent at any time by contacting us at info@uniqbusiness.fi

After the retention period, your data will be securely deleted.

6. Your Rights

Under the GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data ("right to be forgotten")

  • Object to or restrict our processing

  • Withdraw consent (if applicable)

To exercise your rights, contact us at: info@uniqbusiness.fi